{"id":1989,"date":"2021-09-17T10:31:22","date_gmt":"2021-09-17T02:31:22","guid":{"rendered":"https:\/\/blog.facilitybot.co\/?post_type=knowledgebase&#038;p=1989"},"modified":"2025-07-01T18:27:42","modified_gmt":"2025-07-01T10:27:42","slug":"configuring-workflows","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/configuring-workflows\/","title":{"rendered":"Configuring New &#038; Existing Workflows"},"content":{"rendered":"\n<p><a href=\"https:\/\/facilitybot.co\/features\/configurable-workflows\">Workflows<\/a> allow managers to set up automation for managing <a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/requests\/\">requests<\/a>, relieving the need to manually manage every request that is made. For example, workflows can be set up to automatically assign requests to Responders, send notification alerts about selected requests to selected accounts, and send <a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/workflows-automate-creation-of-expenditure-requests-for-schedule-of-rates-responses\/\">expense requests<\/a> for approval. The aforementioned examples are not exhaustive, and many different kinds of workflows can be set up to automate various processes as and after requests are made.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Workflows\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/hC9QwVzGgJw?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h1 class=\"wp-block-heading\">How to Create a New Workflow<\/h1>\n\n\n\n<ol class=\"wp-block-list\" type=\"1\">\n<li>Log into FacilityBot.<\/li>\n\n\n\n<li>Open the \u201cFeatures\u201d menu from the bottom left icons and select \u201cWorkflows\u201d.<\/li>\n\n\n\n<li>Click the \u201c+New Workflow\u201d button at the top right. The page changes to show the New Workflow creator.<\/li>\n<\/ol>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-1024x468.png\" alt=\"\" class=\"wp-image-4418\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-1024x468.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-300x137.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-768x351.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-1536x702.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-920x421.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-230x105.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-350x160.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14-480x220.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-14.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>4. Construct the workflow in the creator using the options in each dropdown.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"475\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-1024x475.png\" alt=\"\" class=\"wp-image-4422\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-1024x475.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-300x139.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-768x356.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-1536x713.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-920x427.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-230x107.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-350x162.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16-480x223.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-16.png 1916w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>5. Click \u201cSave\u201d at the top right to finish creating the Workflow and add it to the list of workflows on the Workflows page.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"473\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-1024x473.png\" alt=\"\" class=\"wp-image-4423\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-1024x473.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-300x139.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-768x355.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-1536x709.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-920x425.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-230x106.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-350x162.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17-480x222.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-17.png 1914w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h1 class=\"wp-block-heading\">How to Modify or Delete an Existing Workflow<\/h1>\n\n\n\n<p>In the list of workflows on the Workflows page, click to select the Workflow to be edited. Its details appear in the detail view on the new page.<\/p>\n\n\n\n<p>Note: The list can be sorted using the options in the sorting button just above the list.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"472\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-1024x472.png\" alt=\"\" class=\"wp-image-4424\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-1024x472.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-300x138.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-768x354.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-1536x708.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-920x424.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-230x106.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-350x161.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18-480x221.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-18.png 1915w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p>Note: The list can be filtered using the catrgories in the filter icon just above the list.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"471\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-1024x471.png\" alt=\"\" class=\"wp-image-4427\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-1024x471.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-300x138.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-768x354.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-1536x707.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-920x424.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-230x106.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-350x161.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21-480x221.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-21.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Modify the Workflow: Hover on a selected workflow and click on the pen icon.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"475\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-1024x475.png\" alt=\"\" class=\"wp-image-4425\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-1024x475.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-300x139.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-768x356.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-1536x712.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-920x426.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-230x107.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-350x162.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19-480x222.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-19.png 1916w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Delete the Workflow: Hover on a selected workflow and click on the bin icon.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"478\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-1024x478.png\" alt=\"\" class=\"wp-image-4426\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-1024x478.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-300x140.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-768x358.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-1536x716.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-920x429.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-230x107.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-350x163.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20-480x224.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-20.png 1915w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Workflows allow managers to set up automation for managing requests, relieving the need to manually manage every request that is made. For [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[49],"class_list":["post-1989","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-workflows"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Configuring New &amp; Existing Workflows - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/configuring-workflows\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Configuring New &amp; Existing Workflows - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"Workflows allow managers to set up automation for managing requests, relieving the need to manually manage every request that is made. 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