{"id":2376,"date":"2021-11-22T11:34:56","date_gmt":"2021-11-22T03:34:56","guid":{"rendered":"https:\/\/blog.facilitybot.co\/?post_type=knowledgebase&#038;p=2376"},"modified":"2025-07-01T06:43:45","modified_gmt":"2025-06-30T22:43:45","slug":"managing-assets","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/","title":{"rendered":"Managing Assets"},"content":{"rendered":"\n<p>The FacilityBot Assets feature enables easy importing of asset information. Once imported, asset information including the asset maintenance history can be tracked. The maintenance history can also be accessed simply by scanning a <a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/qr-code-web-forms\/\">QR code<\/a> linked to the asset.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Assets\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/hqj9m_eLMlQ?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Creating a New Asset Type<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"297\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-10.png\" alt=\"\" class=\"wp-image-3127\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-10.png 512w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-10-300x174.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-10-230x133.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-10-350x203.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-10-480x278.png 480w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to FacilityBot<\/li>\n\n\n\n<li>Go to Features and select \u201cAssets\u201d<\/li>\n\n\n\n<li>Click on the 3 vertical dots menu located on the upper right and select \u201cManage Asset Type\u201d A new page will appear where you can configure the Asset Type.<\/li>\n\n\n\n<li>Click on the + New Asset Type. An editing panel will appear. Give your asset category a name.<\/li>\n\n\n\n<li>Once done, click on \u201cOk\u201d to save the changes.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>(Note: Asset types can be edited using the pen icon or deleted using the minus icon located beside the asset type name.)<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Creating a New Asset<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"288\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-1-2.png\" alt=\"\" class=\"wp-image-3128\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-1-2.png 512w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-1-2-300x169.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-1-2-230x129.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-1-2-350x197.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-1-2-480x270.png 480w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>To create a new asset, click on the + New Asset button<\/li>\n\n\n\n<li>An editing panel will appear. Here, you can select an asset type, enter the necessary information including the asset location, location detail, and asset description.&nbsp;<\/li>\n\n\n\n<li>You can also input the equipment brand, model no., serial no., purchase date, purchase price, and warranty expiry date.<\/li>\n\n\n\n<li>Once done, click the \u201cCreate\u201d button to save the changes.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Importing Assets from CSV<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"288\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-2-2.png\" alt=\"\" class=\"wp-image-3129\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-2-2.png 512w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-2-2-300x169.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-2-2-230x129.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-2-2-350x197.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-2-2-480x270.png 480w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You also have the option to import assets from CSV. To do this, click on the 3 vertical dots menu located on the upper right.<\/li>\n\n\n\n<li>Click on the \u201cImport CSV\u201d<\/li>\n\n\n\n<li>An editing panel will appear where you can upload a CSV or Excel File.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>(Note: You can download the Asset Import CSV Template as a guide)<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Managing Assets<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"287\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-3-2.png\" alt=\"\" class=\"wp-image-3131\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-3-2.png 512w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-3-2-300x168.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-3-2-230x129.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-3-2-350x196.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-3-2-480x269.png 480w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once the asset information is entered, the system generates a unique Asset ID QR code that is linked to the specific asset. Once a responder scans this Asset ID QR code using the FacilityBot Mobile App, the asset details can be viewed including the fault reports and preventive maintenance checklists linked to that asset.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"288\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-4-4.png\" alt=\"\" class=\"wp-image-3134\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-4-4.png 512w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-4-4-300x169.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-4-4-230x129.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-4-4-350x197.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-4-4-480x270.png 480w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Adding Notes and Documents to the Asset<\/h3>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"284\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-5-3.png\" alt=\"\" class=\"wp-image-3137\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-5-3.png 512w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-5-3-300x166.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-5-3-230x128.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-5-3-350x194.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-5-3-480x266.png 480w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Notes and documents can be attached to the assets. To do this, hover on the asset selection menu on the right and click on \u201cNotes and Documents\u201d<\/li>\n\n\n\n<li>A panel will appear on the right. Here, you can enter notes in the \u201cNew Notes\u201d field.<\/li>\n\n\n\n<li>Attachments can be added by clicking on the \u201cAdd attachment\u201d button. Once clicked, a new page will appear where you can select the file you want to add.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"288\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-2.png\" alt=\"\" class=\"wp-image-3140\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-2.png 512w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-2-300x169.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-2-230x129.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-2-350x197.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-2-480x270.png 480w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>The FacilityBot Assets feature enables easy importing of asset information. Once imported, asset information including the asset maintenance history can be tracked. [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[44],"class_list":["post-2376","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-manager-web-portal"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Managing Assets - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Managing Assets - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"The FacilityBot Assets feature enables easy importing of asset information. Once imported, asset information including the asset maintenance history can be tracked. [&hellip;]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/\" \/>\n<meta property=\"og:site_name\" content=\"FacilityBot - Facilities Management Software\" \/>\n<meta property=\"article:modified_time\" content=\"2025-06-30T22:43:45+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-10.png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/\",\"url\":\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/\",\"name\":\"Managing Assets - FacilityBot - Facilities Management Software\",\"isPartOf\":{\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/#website\"},\"datePublished\":\"2021-11-22T03:34:56+00:00\",\"dateModified\":\"2025-06-30T22:43:45+00:00\",\"breadcrumb\":{\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\/\/blog.facilitybot.co\/blog\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Managing Assets\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/#website\",\"url\":\"https:\/\/blog.facilitybot.co\/blog\/\",\"name\":\"FacilityBot - Facilities Management Software\",\"description\":\"\",\"publisher\":{\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/#organization\"},\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\/\/blog.facilitybot.co\/blog\/?s={search_term_string}\"},\"query-input\":\"required name=search_term_string\"}],\"inLanguage\":\"en-US\"},{\"@type\":\"Organization\",\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/#organization\",\"name\":\"FacilityBot - Facilities Management Software\",\"url\":\"https:\/\/blog.facilitybot.co\/blog\/\",\"logo\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/#\/schema\/logo\/image\/\",\"url\":\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/03\/fb_logo.png\",\"contentUrl\":\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/03\/fb_logo.png\",\"width\":150,\"height\":38,\"caption\":\"FacilityBot - Facilities Management Software\"},\"image\":{\"@id\":\"https:\/\/blog.facilitybot.co\/blog\/#\/schema\/logo\/image\/\"},\"sameAs\":[\"https:\/\/sg.linkedin.com\/company\/facilitybot\",\"https:\/\/www.youtube.com\/channel\/UCFykie6GjYNh4fxv2PIv8mA\"]}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Managing Assets - FacilityBot - Facilities Management Software","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/","og_locale":"en_US","og_type":"article","og_title":"Managing Assets - FacilityBot - Facilities Management Software","og_description":"The FacilityBot Assets feature enables easy importing of asset information. Once imported, asset information including the asset maintenance history can be tracked. [&hellip;]","og_url":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/","og_site_name":"FacilityBot - Facilities Management Software","article_modified_time":"2025-06-30T22:43:45+00:00","og_image":[{"url":"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-10.png"}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"4 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/","url":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/","name":"Managing Assets - FacilityBot - Facilities Management Software","isPartOf":{"@id":"https:\/\/blog.facilitybot.co\/blog\/#website"},"datePublished":"2021-11-22T03:34:56+00:00","dateModified":"2025-06-30T22:43:45+00:00","breadcrumb":{"@id":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-assets\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/blog.facilitybot.co\/blog\/"},{"@type":"ListItem","position":2,"name":"Managing Assets"}]},{"@type":"WebSite","@id":"https:\/\/blog.facilitybot.co\/blog\/#website","url":"https:\/\/blog.facilitybot.co\/blog\/","name":"FacilityBot - Facilities Management Software","description":"","publisher":{"@id":"https:\/\/blog.facilitybot.co\/blog\/#organization"},"potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/blog.facilitybot.co\/blog\/?s={search_term_string}"},"query-input":"required name=search_term_string"}],"inLanguage":"en-US"},{"@type":"Organization","@id":"https:\/\/blog.facilitybot.co\/blog\/#organization","name":"FacilityBot - Facilities Management Software","url":"https:\/\/blog.facilitybot.co\/blog\/","logo":{"@type":"ImageObject","inLanguage":"en-US","@id":"https:\/\/blog.facilitybot.co\/blog\/#\/schema\/logo\/image\/","url":"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/03\/fb_logo.png","contentUrl":"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/03\/fb_logo.png","width":150,"height":38,"caption":"FacilityBot - Facilities Management Software"},"image":{"@id":"https:\/\/blog.facilitybot.co\/blog\/#\/schema\/logo\/image\/"},"sameAs":["https:\/\/sg.linkedin.com\/company\/facilitybot","https:\/\/www.youtube.com\/channel\/UCFykie6GjYNh4fxv2PIv8mA"]}]}},"_links":{"self":[{"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/knowledgebase\/2376","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/knowledgebase"}],"about":[{"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/types\/knowledgebase"}],"author":[{"embeddable":true,"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/comments?post=2376"}],"version-history":[{"count":6,"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/knowledgebase\/2376\/revisions"}],"predecessor-version":[{"id":7248,"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/knowledgebase\/2376\/revisions\/7248"}],"wp:attachment":[{"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/media?parent=2376"}],"wp:term":[{"taxonomy":"knowledgebase_cat","embeddable":true,"href":"https:\/\/blog.facilitybot.co\/blog\/wp-json\/wp\/v2\/knowledgebase_cat?post=2376"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}