{"id":2533,"date":"2022-01-25T12:13:11","date_gmt":"2022-01-25T04:13:11","guid":{"rendered":"https:\/\/blog.facilitybot.co\/?post_type=knowledgebase&#038;p=2533"},"modified":"2025-07-01T07:31:06","modified_gmt":"2025-06-30T23:31:06","slug":"automating-alerts-after-facilities-booking","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/automating-alerts-after-facilities-booking\/","title":{"rendered":"Automating Alerts after Facilities Booking"},"content":{"rendered":"\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Automate Alerts\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/Bbfczy6J9U0?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>With FacilityBot\u2019s intuitive dropdown automation interface, managers can automate alerts after a common <a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/facilities\/\">facility<\/a> has been booked.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Configuring the Workflow<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"932\" height=\"525\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-1.png\" alt=\"\" class=\"wp-image-3557\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-1.png 932w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-1-300x169.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-1-768x433.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-1-920x518.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-1-230x130.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-1-350x197.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-1-480x270.png 480w\" sizes=\"auto, (max-width: 932px) 100vw, 932px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to FacilityBot Manager Portal.<\/li>\n\n\n\n<li>Go to \u201cFeatures\u201d and select \u201c<a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/configuring-workflows\/\">Workflows<\/a>\u201d.<\/li>\n\n\n\n<li>Click on the \u201c+ New Workflow\u201d button on the upper right.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"931\" height=\"525\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-2.png\" alt=\"\" class=\"wp-image-3558\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-2.png 931w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-2-300x169.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-2-768x433.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-2-920x519.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-2-230x130.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-2-350x197.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/alert-after-facility-booking-2-480x271.png 480w\" sizes=\"auto, (max-width: 931px) 100vw, 931px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select the \u201cBooking Made\u201d from the Events dropdown.<\/li>\n\n\n\n<li>Select the name of the common facility for which you want the automated alerts to be sent<\/li>\n\n\n\n<li>Select \u201cSend Email To\u201c&nbsp;<\/li>\n\n\n\n<li>Add the email addresses of the individuals you want to be notified<\/li>\n\n\n\n<li>Once done, click on the \u201cSave\u201d button<\/li>\n\n\n\n<li>With this workflow in place, an alert email will be sent every time a booking is made for the selected facility<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Allowing Alerts When Facility Booking Is Cancelled<\/h2>\n\n\n\n<p>Managers can enable automatically alerting someone or sending an email when a facility booking is cancelled. <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go to Features-&gt;Workflows and select &#8220;+New Workflow.&#8221;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"567\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-1024x567.png\" alt=\"\" class=\"wp-image-4153\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-1024x567.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-300x166.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-768x425.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-1536x851.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-2048x1134.png 2048w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-920x510.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-230x127.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-350x194.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-48-480x266.png 480w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select \u201cFacility Booking Canceled\u201d from the \u201cEvent\u201d drop-down menu.<\/li>\n\n\n\n<li>Select the facility you want to create the automation for.<\/li>\n\n\n\n<li>Then select \u201cAlert Account\u201d from the actions menu and select the account you want to notify if you want to alert specific accounts when a facility booking is cancelled.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"567\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-1024x567.png\" alt=\"\" class=\"wp-image-4154\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-1024x567.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-300x166.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-768x426.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-1536x851.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-2048x1135.png 2048w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-920x510.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-230x127.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-350x194.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-49-480x266.png 480w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You may also send an email to someone when a facility booking is cancelled. To do so, click on &#8220;Send Email To&#8221; and enter the email address of the individual you want to notify.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"567\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-1024x567.png\" alt=\"\" class=\"wp-image-4156\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-1024x567.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-300x166.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-768x425.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-1536x850.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-2048x1134.png 2048w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-920x509.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-230x127.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-350x194.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/06\/image-51-480x266.png 480w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once entered, click on the \u201cSave\u201d button to save the changes.&nbsp;<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>With FacilityBot\u2019s intuitive dropdown automation interface, managers can automate alerts after a common facility has been booked. Configuring the Workflow Allowing Alerts [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[49],"class_list":["post-2533","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-workflows"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Automating Alerts after Facilities Booking - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/automating-alerts-after-facilities-booking\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Automating Alerts after Facilities Booking - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"With FacilityBot\u2019s intuitive dropdown automation interface, managers can automate alerts after a common facility has been booked. 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