{"id":2890,"date":"2022-11-29T13:46:48","date_gmt":"2022-11-29T05:46:48","guid":{"rendered":"https:\/\/blog.facilitybot.co\/blog\/?post_type=knowledgebase&#038;p=2890"},"modified":"2024-11-13T07:02:24","modified_gmt":"2024-11-12T23:02:24","slug":"automate-sending-of-email-when-parts-quantity-falls-below-select-amount","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/automate-sending-of-email-when-parts-quantity-falls-below-select-amount\/","title":{"rendered":"Automate Sending of Email When Parts Quantity Falls Below Select Amount"},"content":{"rendered":"\n<p>Using FacilityBot\u2019s intuitive dropdown interface, managers can automate the sending of email when the quantity of a <a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/parts\/\">part<\/a> falls below a specified amount.\u00a0<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Automate Sending of Email When Parts Quantity Falls Below Select Amount in FacilityBot\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/t3ncjxjUnAI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Creating the Automated Workflow<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-27.png\" alt=\"\" class=\"wp-image-4439\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-27.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-27-300x137.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-27-768x351.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-27-920x420.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-27-230x105.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-27-350x160.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-27-480x219.png 480w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to FacilityBot Manager Portal<\/li>\n\n\n\n<li>Go to \u201cFeatures\u201d and select \u201c<a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/configuring-workflows\/\">Workflow<\/a>\u201d.<\/li>\n\n\n\n<li>Click on the \u201c+ New Workflow\u201d button on the upper right.<\/li>\n\n\n\n<li>Select \u201cParts Quantity\u201d from the \u201cEvent\u201d drop-down menu.<\/li>\n\n\n\n<li>Select the part.<\/li>\n\n\n\n<li>Enter the threshold quantity below which an alert should be sent<\/li>\n\n\n\n<li>Then select \u201cSend email\u201d from the actions menu.<\/li>\n\n\n\n<li>Enter the email address of the individuals you want to send the email to.<\/li>\n\n\n\n<li>Once entered, click on the \u201cSave\u201d button to save the changes.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"238\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-1024x238.png\" alt=\"\" class=\"wp-image-3522\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-1024x238.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-300x70.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-768x179.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-1536x357.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-920x214.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-230x53.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-350x81.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2-480x112.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-2.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Testing the Workflow<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Test the workflow by going to Features then Parts.&nbsp;<\/li>\n\n\n\n<li>Select part which the automation is for then click on Update Quantity.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"702\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-1024x702.png\" alt=\"\" class=\"wp-image-3523\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-1024x702.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-300x206.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-768x527.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-1536x1053.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-920x631.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-230x158.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-350x240.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3-480x329.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-3.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter the quantity change.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"794\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-1024x794.png\" alt=\"\" class=\"wp-image-3524\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-1024x794.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-300x233.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-768x596.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-1536x1191.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-920x714.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-230x178.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-350x271.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4-480x372.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/quantity-fall-4.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>In this case, since the trigger for the workflow was \u201cbelow 30\u201d and the part quantity fell below the said amount, FacilityBot will automatically send emails based on the workflow configured above.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Using FacilityBot\u2019s intuitive dropdown interface, managers can automate the sending of email when the quantity of a part falls below a specified [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[49],"class_list":["post-2890","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-workflows"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Automate Sending of Email When Parts Quantity Falls Below Select Amount - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/automate-sending-of-email-when-parts-quantity-falls-below-select-amount\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Automate Sending of Email When 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