{"id":3006,"date":"2023-02-06T15:49:14","date_gmt":"2023-02-06T07:49:14","guid":{"rendered":"https:\/\/blog.facilitybot.co\/blog\/?post_type=knowledgebase&#038;p=3006"},"modified":"2023-04-04T13:29:49","modified_gmt":"2023-04-04T05:29:49","slug":"licenses-feature","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/licenses-feature\/","title":{"rendered":"Licenses Feature"},"content":{"rendered":"\n<p>Facility managers may need to track the status of their licenses such as Fire Safety Licenses. FacilityBot\u2019s Licenses feature help managers track and organize licenses required for operations. Facility managers can receive email reminders before renewal.\u00a0<\/p>\n\n\n\n<figure class=\"wp-block-embed-youtube wp-block-embed is-type-video is-provider-youtube wp-embed-aspect-4-3 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"FacilityBot&#039;s Licenses Feature\" width=\"1170\" height=\"878\" src=\"https:\/\/www.youtube.com\/embed\/F3ZmRrLtwVY?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Customizing License Fields<\/h2>\n\n\n\n<p>You may configure additional License fields that you would like to store additional License information<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Log in to FacilityBot Manager Portal.<\/li><li>Go to Features then Licenses.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"684\" height=\"350\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image.png\" alt=\"\" class=\"wp-image-3854\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image.png 684w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-300x154.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-230x118.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-350x179.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-480x246.png 480w\" sizes=\"auto, (max-width: 684px) 100vw, 684px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Click on the 3-dot menu then Manage License Field.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"687\" height=\"348\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-1.png\" alt=\"\" class=\"wp-image-3855\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-1.png 687w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-1-300x152.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-1-230x117.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-1-350x177.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-1-480x243.png 480w\" sizes=\"auto, (max-width: 687px) 100vw, 687px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Click on the + Add Field button to add a new field. You may add a free text or a date field.\u00a0<\/li><li>Edit the name of the field using the pencil icon or delete the field using the bin icon.\u00a0<\/li><li>Once configured, click save.\u00a0<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"689\" height=\"351\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-2.png\" alt=\"\" class=\"wp-image-3856\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-2.png 689w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-2-300x153.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-2-230x117.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-2-350x178.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-2-480x245.png 480w\" sizes=\"auto, (max-width: 689px) 100vw, 689px\" \/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Creating a New License<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li>Click +New on the far right to create a new license.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"512\" height=\"289\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-7.png\" alt=\"\" class=\"wp-image-3225\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-7.png 512w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-7-300x169.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-7-230x130.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-7-350x198.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-6-7-480x271.png 480w\" sizes=\"auto, (max-width: 512px) 100vw, 512px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Enter the license description and number\u00a0<\/li><li>FacilityBot allows you to attach the license PDF document.<\/li><li>You may also link the license to an asset or add a location tag.\u00a0<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"396\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-7-6.png\" alt=\"\" class=\"wp-image-3226\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-7-6.png 396w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-7-6-254x300.png 254w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-7-6-230x272.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-7-6-350x414.png 350w\" sizes=\"auto, (max-width: 396px) 100vw, 396px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Toggle Enable Renewal Reminders on to receive alerts when the license is near the renewal date.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"400\" height=\"361\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-8-7.png\" alt=\"\" class=\"wp-image-3230\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-8-7.png 400w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-8-7-300x271.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-8-7-230x208.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/02\/unnamed-8-7-350x316.png 350w\" sizes=\"auto, (max-width: 400px) 100vw, 400px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Enter the date of renewal and the email addresses of individuals you want to notify when the renewal date is near.<\/li><li>Select the number of days before renewal when the email will be sent.&nbsp;<\/li><\/ul>\n\n\n\n<p>(Note: Multiple number of days before renewal can be selected.)<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Once done, click Submit. FacilityBot will send the alert email.&nbsp;<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Assigning Licenses<\/h2>\n\n\n\n<p>Managers can assign Licenses to other account holders so they know they need to take action and update the status of the License renewals. For Responders, they can only view Licenses that they have been Assigned.&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Hover on a selected license to show additional actions that can be taken.\u00a0<\/li><li>Click on Assign to.\u00a0<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"686\" height=\"352\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-3.png\" alt=\"\" class=\"wp-image-3857\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-3.png 686w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-3-300x154.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-3-230x118.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-3-350x180.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-3-480x246.png 480w\" sizes=\"auto, (max-width: 686px) 100vw, 686px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Select the accounts that the License will be assigned to.<\/li><\/ul>\n\n\n\n<div class=\"wp-block-image\"><figure class=\"aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"552\" height=\"367\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-4.png\" alt=\"\" class=\"wp-image-3858\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-4.png 552w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-4-300x199.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-4-550x367.png 550w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-4-230x153.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-4-350x233.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-4-480x319.png 480w\" sizes=\"auto, (max-width: 552px) 100vw, 552px\" \/><\/figure><\/div>\n\n\n\n<ul class=\"wp-block-list\"><li>Once done, click the Assign button.&nbsp;<\/li><li>When the Responder logs in to the Responder Web Portal, he will be able to view the license and update its status.<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Facility managers may need to track the status of their licenses such as Fire Safety Licenses. FacilityBot\u2019s Licenses feature help managers track [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[44],"class_list":["post-3006","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-manager-web-portal"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Licenses Feature - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/licenses-feature\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Licenses Feature - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"Facility managers may need to track the status of their licenses such as Fire Safety Licenses. 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