{"id":3825,"date":"2023-03-27T13:43:50","date_gmt":"2023-03-27T05:43:50","guid":{"rendered":"https:\/\/blog.facilitybot.co\/blog\/?post_type=knowledgebase&#038;p=3825"},"modified":"2025-05-21T18:15:32","modified_gmt":"2025-05-21T10:15:32","slug":"automatically-send-email-when-asset-warranty-expiry-date-is-near","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/automatically-send-email-when-asset-warranty-expiry-date-is-near\/","title":{"rendered":"Automatically Send Email When Asset Warranty Expiry Date Is Near"},"content":{"rendered":"\n<p>Using FacilityBot\u2019s intuitive dropdown interface, managers can automate the sending of emails when an asset warranty expiry date is nearing.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed aligncenter is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Automate Sending of Email When Asset Warranty Expiry Is Near using FacilityBot\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/ytdP8KwJllk?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Creating the Automated Workflow<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-22.png\" alt=\"\" class=\"wp-image-4429\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-22.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-22-300x137.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-22-768x351.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-22-920x420.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-22-230x105.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-22-350x160.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-22-480x219.png 480w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to FacilityBot Manager Portal<\/li>\n\n\n\n<li>Go to \u201cFeatures\u201d and select \u201cWorkflows\u201d.<\/li>\n\n\n\n<li>Click on the \u201c+ New Workflow\u201d button on the upper right.<\/li>\n\n\n\n<li>Select \u201cAsset Field\u201d from the \u201cEvent\u201d drop-down menu.<\/li>\n\n\n\n<li>Select \u201cWarranty Expiry Date\u201d as the asset field you want to create the automation for.<\/li>\n\n\n\n<li>Enter enter the number of days before the warranty expiry date.&nbsp;<\/li>\n\n\n\n<li>Then select \u201cSend email\u201d from the actions menu.<\/li>\n\n\n\n<li>Enter the email addresses of the individuals you want to send emails to.<\/li>\n\n\n\n<li>Once entered, click on the \u201cSave\u201d button to save the changes.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"546\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9-1024x546.png\" alt=\"\" class=\"wp-image-3830\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9-1024x546.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9-300x160.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9-768x410.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9-920x491.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9-230x123.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9-350x187.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9-480x256.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-9.png 1278w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Testing the Workflow<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Test the workflow by going to Features then Assets.&nbsp;<\/li>\n\n\n\n<li>Set the warranty expiry date.&nbsp;<\/li>\n\n\n\n<li>FacilityBot will automatically send emails based on the workflow configured above.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Using FacilityBot\u2019s intuitive dropdown interface, managers can automate the sending of emails when an asset warranty expiry date is nearing.&nbsp; Creating the [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[49],"class_list":["post-3825","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-workflows"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Automatically Send Email When Asset Warranty Expiry Date Is Near - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/automatically-send-email-when-asset-warranty-expiry-date-is-near\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Automatically Send Email When Asset Warranty Expiry Date Is Near - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"Using FacilityBot\u2019s intuitive dropdown interface, managers can automate the sending of emails when an asset warranty expiry date is nearing.&nbsp; 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