{"id":3826,"date":"2023-03-27T13:45:40","date_gmt":"2023-03-27T05:45:40","guid":{"rendered":"https:\/\/blog.facilitybot.co\/blog\/?post_type=knowledgebase&#038;p=3826"},"modified":"2025-05-21T18:07:15","modified_gmt":"2025-05-21T10:07:15","slug":"automate-sending-of-email-based-on-asset-useful-life","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/automate-sending-of-email-based-on-asset-useful-life\/","title":{"rendered":"Automate Sending of Email Based on Asset Useful Life"},"content":{"rendered":"\n<p>Using FacilityBot\u2019s intuitive dropdown interface, managers can automate the sending of email based on asset useful life.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Automate Sending of Email Based on Asset Useful Life Using FacilityBot\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/SBAvQYeyeT4?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Creating the Automated Workflow<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-1024x468.png\" alt=\"\" class=\"wp-image-4419\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-1024x468.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-300x137.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-768x351.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-1536x702.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-920x421.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-230x105.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-350x160.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15-480x220.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/10\/image-15.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to FacilityBot Manager Portal<\/li>\n\n\n\n<li>Go to \u201cFeatures\u201d and select \u201cWorkflows\u201d.<\/li>\n\n\n\n<li>Click on the \u201c+ New Workflow\u201d button on the upper right.<\/li>\n\n\n\n<li>Select \u201cAsset Filed\u201d from the \u201cEvent\u201d drop-down menu.<\/li>\n\n\n\n<li>Select the asset field you want to create the automation for.<\/li>\n\n\n\n<li>Enter the number of day froms which the purchase date has passed that will trigger the action.<\/li>\n\n\n\n<li>Then select \u201cSend email\u201d from the actions menu.<\/li>\n\n\n\n<li>Enter the email address of the individual you want to send the email to.<\/li>\n\n\n\n<li>Once entered, click on the \u201cSave\u201d button to save the changes.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"290\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13-1024x290.png\" alt=\"\" class=\"wp-image-3836\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13-1024x290.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13-300x85.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13-768x218.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13-920x261.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13-230x65.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13-350x99.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13-480x136.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/03\/image-13.png 1256w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Testing the Workflow<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Test the workflow by going to Features then Assets.&nbsp;<\/li>\n\n\n\n<li>Set the asset purchase date.&nbsp;<\/li>\n\n\n\n<li>FacilityBot will automatically send emails based on the workflow configured above.<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Using FacilityBot\u2019s intuitive dropdown interface, managers can automate the sending of email based on asset useful life.&nbsp; Creating the Automated Workflow Testing [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[49],"class_list":["post-3826","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-workflows"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Automate Sending of Email Based on Asset Useful Life - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/workflows\/automate-sending-of-email-based-on-asset-useful-life\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Automate Sending of Email Based on Asset Useful Life - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"Using FacilityBot\u2019s intuitive dropdown interface, managers can automate the sending of email based on asset useful life.&nbsp; 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