{"id":3926,"date":"2023-04-24T12:09:55","date_gmt":"2023-04-24T04:09:55","guid":{"rendered":"https:\/\/blog.facilitybot.co\/blog\/?post_type=knowledgebase&#038;p=3926"},"modified":"2025-06-03T23:13:58","modified_gmt":"2025-06-03T15:13:58","slug":"checklist-pdf-layout-editor","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/checklist-pdf-layout-editor\/","title":{"rendered":"Checklist PDF Layout Editor"},"content":{"rendered":"\n<p>Managers may want the checklist PDFs to be exported in different layouts and contain different information. Facilitybot\u2019s Checklist PDF Layout Editor allows managers and admins to configure the layout for each parent <a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/checklists\/\">checklist<\/a>.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"FacilityBot | Checklist PDF Layout Editor\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/KlpD6cL5KhE?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Configuring Checklist PDF Layout<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to Facilitybot Web Portal.&nbsp;<\/li>\n\n\n\n<li>Go to Settings \u2192 Checklists.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"563\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48-1024x563.png\" alt=\"\" class=\"wp-image-3938\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48-1024x563.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48-300x165.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48-768x422.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48-920x506.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48-230x126.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48-350x192.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48-480x264.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-48.png 1252w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Hover the checklist you want to edit the PDF layout to show the other actions that can be taken.<\/li>\n\n\n\n<li>Click on \u2018Configure PDF Report Layout.\u2019<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"570\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-1024x570.png\" alt=\"\" class=\"wp-image-3939\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-1024x570.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-300x167.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-768x427.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-1536x854.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-920x512.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-230x128.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-350x195.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49-480x267.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-49.png 1564w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You will be redirected to a new page where you can create a new Layout.&nbsp;<\/li>\n\n\n\n<li>Click on the + New Layout button.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"563\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-1024x563.png\" alt=\"\" class=\"wp-image-3940\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-1024x563.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-300x165.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-768x422.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-1536x844.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-920x506.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-230x126.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-350x192.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50-480x264.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-50.png 1568w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Give your layout a name.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"563\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-1024x563.png\" alt=\"\" class=\"wp-image-3941\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-1024x563.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-300x165.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-768x422.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-1536x845.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-920x506.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-230x127.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-350x193.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51-480x264.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-51.png 1560w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can select the orientation to be portrait or landscape.&nbsp;<\/li>\n<\/ul>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You may edit the font size of the title.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/9X3g1ei0ks6w9ox24pI0myZ-lmaQSpRe9agBhPpuNtRCFrlKYk_AgCo5iHy-gRUUoNoHG_zTMaXcdnMYOm04C-qGLqOppxMwLKW3FFdhwoHbR96UbYED8JOvg6k5cwg6h-Rn9j_F0PNeOn0Qjtnd7pg.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can also choose a font size for the body.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/wl3k9hiyVHLMteHVzSwd9MPtmKNSjFpa2LLVStLElbpw6tebHTwDVaecaOdo0gpZq_RVvlqDiKzRdAChwtQclKLsFRwL4ReaceGNK2kLEKzhoYD2qT24Yt6aQC2TuI1guPV21bbW2Iy718OphS4g6Jw.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The vertical padding for the checklist can also be selected.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/DlMdfkMct4eD-05Ec9hPl8bQTP24KkmlneG1nRg0b5bPmCb1vfvEsB4tofs1njX22fsRY4ucwISYVYT49LaJI9DLLJwDEzHrNVKl66htRO7nL6YoT1F-bbzGt7KcWuFjUdVN4fDuj9f3tTRBpbS5oy8.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can also choose to show the Checklist Title and Checklist ID.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"562\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-1024x562.png\" alt=\"\" class=\"wp-image-3942\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-1024x562.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-300x165.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-768x421.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-1536x843.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-920x505.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-230x126.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-350x192.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52-480x263.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-52.png 1560w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can show your company logo by ticking the box.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>(Note: You can Edit the logo by clicking on the \u2018Edit Button\u2019 logo.)<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"569\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-1024x569.png\" alt=\"\" class=\"wp-image-3943\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-1024x569.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-300x167.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-768x427.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-1536x853.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-920x511.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-230x128.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-350x194.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53-480x267.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-53.png 1548w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can also choose to show the checklist notes.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"570\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-1024x570.png\" alt=\"\" class=\"wp-image-3944\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-1024x570.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-300x167.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-768x428.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-1536x856.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-920x513.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-230x128.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-350x195.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54-480x267.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-54.png 1558w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Choose whether to show the Responder who completed the checklist and \/ or the manager who signed off.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"567\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-1024x567.png\" alt=\"\" class=\"wp-image-3945\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-1024x567.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-300x166.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-768x425.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-1536x850.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-920x509.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-230x127.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-350x194.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55-480x266.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-55.png 1550w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Facilitybot also gives you the option to select the number of images that should be displayed in a single row for checks with multiple images.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"567\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-1024x567.png\" alt=\"\" class=\"wp-image-3946\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-1024x567.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-300x166.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-768x425.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-1536x851.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-920x510.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-230x127.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-350x194.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56-480x266.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-56.png 1574w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Managers can also choose to show the timestamp of the image as a watermark on the image and \/ or display where the image was taken (i.e. its geolocation) on a map.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"566\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-1024x566.png\" alt=\"\" class=\"wp-image-3947\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-1024x566.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-300x166.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-768x425.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-1536x849.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-920x509.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-230x127.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-350x194.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57-480x265.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-57.png 1548w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once configured, select save. All child checklists created from this parent checklist, whether they are created through recurrence or ad-hoc checklists, will use this layout when the PDF is generated.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"560\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-1024x560.png\" alt=\"\" class=\"wp-image-3948\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-1024x560.png 1024w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-300x164.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-768x420.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-1536x840.png 1536w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-920x503.png 920w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-230x126.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-350x191.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58-480x263.png 480w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2023\/04\/image-58.png 1554w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Managers may want the checklist PDFs to be exported in different layouts and contain different information. Facilitybot\u2019s Checklist PDF Layout Editor allows [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[44],"class_list":["post-3926","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-manager-web-portal"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Checklist PDF Layout Editor - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/checklist-pdf-layout-editor\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Checklist PDF Layout Editor - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"Managers may want the checklist PDFs to be exported in different layouts and contain different information. 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