{"id":4402,"date":"2023-10-13T17:49:05","date_gmt":"2023-10-13T09:49:05","guid":{"rendered":"https:\/\/blog.facilitybot.co\/blog\/?post_type=knowledgebase&#038;p=4402"},"modified":"2025-06-03T23:24:03","modified_gmt":"2025-06-03T15:24:03","slug":"contracts-feature","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/contracts-feature\/","title":{"rendered":"Contracts Feature"},"content":{"rendered":"\n<p>Facility managers may need to track the status of their contracts, such as Contracts with <a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/managing-customers\/\">customers<\/a>, vendors or tenants. FacilityBot\u2019s Contracts feature helps managers track and organize contracts required for operations. Facility managers can receive email reminders before renewal.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"FacilityBot&#039;s Feature | Contracts\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/8oh0Sb0A5eA?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Customizing Contracts Fields<\/h2>\n\n\n\n<p>You may configure additional Contract fields to store additional Contract information<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Log in to FacilityBot Manager Portal.<\/li>\n\n\n\n<li>Go to Features, then Contracts.<\/li>\n\n\n\n<li>Click on the 3-dot menu.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/2Fo-UuIcn3m_NqrcHQJsKamWI-oyz4FO33F_JSNYY_DMXs_hGe4efAa-EaSf-IXMz4VduOsaKYt5FmpSA8jDyLgzV-SYQc6Dr2q9thL_uRb11ei8yAgviXdRD_g3neE0GS2MVXlsJ-ecLZ35V1dBjaA.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select \u201cManage Contracts\u201d.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/uKrb1M-hk3L9-B51Clqqhy3bxSfXyPftRTf1jntiwfnZI5gbcZuJFt5W8rh_uJW5aaQsCWNUdWzTLrpLBxSgF9rEZ1Is-SPlWGuxSVcoYBMDPOGo2aOiWWGg-eWOG7TZz6UlZYr9bNUEkZNKVBYjP5M.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You will be redirected to a new page to configure the fields. Click on the + Add Field button to add a new field. You may add a free text or a date field.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/zgj20VICa-FcS5PM1bPT2Mi4cChaSqcvxJMjxOOXLX9mcSoBgb5IqTl7v-4ueCwnetB5L8TpLvjOQl4Q5JWSRgpUZu2Evd5tBKYwefsG3kMm-Tgv5V98XAcJBll8O9FxgEdaIET9b6lWrf7g7TX9KrQ.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Edit the name of the field using the pencil icon or delete the field using the bin icon.&nbsp;<\/li>\n\n\n\n<li>Once configured, click save.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/Tj58PXT8_Nw-TIi2KOHO7JuhGjlTJLjDKRm5vSQbfz_qlURbW3mUFphZ-VEdSmssIcXZQIbyIKhirBtnjGMX8e4aCcplqfwhXcfxFJaMQ3CzSbZFkAn2pPoWOY69FBaLjzHURH1NGkTrS8IYLg2P_QM.png\" alt=\"\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Creating a New Contract<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click +New on the far right to create a new contract.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/dLdRUnuEJjKF5_60n9PNsASPTUYGU87bK3ZtCKYgmXArv2y8I9XzPeviU-sG3XqFDZRpV1GG4TysTg7E3mGEdLVS7b8IpQYoB42tUstkNQauTy_Tu0ph5IgXPlbvS4JLpWC8jg1ta51knx_6QQlaLC4.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter the contract description and number&nbsp;<\/li>\n\n\n\n<li>FacilityBot allows you to attach the contract PDF document.<\/li>\n\n\n\n<li>You may also link the contract to an asset, a customer or add a location tag.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/K7ZIIYK8n8qagYtzaJ81dqLXwu_J5kcLknIJmxfF5kOl4lobc6l20Ien6pax2ywJ8JA9sKP7TpK2xFmQP3W1QoatcebkhJqrtRTJJUAofSfplVUEOXTLZfWOvrlAavIN__5qMQaTS9NEiAhyW5insiQ.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Toggle Enable Renewal Reminders on to receive alerts when the contract is near the renewal date.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/dxApB-yz-LHpzgVFhhgQUPSn4EsEvZhCbNFMSRYhdc872IxIqgiGSIM5aopqq57snx7ZfXfBC53HApP1tGd-pMmrx7fEeAAyWN8ZcBIa9WdSo9S6F_uikwEbE8CP7q8jDQ9gjWGfWGqWjbHCU343fZs.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter the date of renewal and the email addresses of individuals you want to notify when the renewal date is near.<\/li>\n\n\n\n<li>Select the number of days before renewal when the email will be sent.&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>(Note: Multiple number of days before renewal can be selected.)<\/p>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/8cP6rsxGMjHnBxNnFTX2Ei_SelHoWipukq94wZfgIMOOedrSMtC5GZTXomm-1c5HiyiAJw3UWFSIbMlkUhmd4Lfz5zzz6DAGo-l26XrU5P56lhzDeJFpbUV3a6f1c_uvwZiSw2nG0dAmGvGKyEK3biI.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once done, click Submit.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/zcOZkFrzkS-d69hqwkCGzc1h7eTCPSzDICQV5ABPOzAKCaR2XMgrNgWZew3e6n1Nu4az-0S5UR_vKh9S50b_3l69ppIRshLXw9Pim3HRjZDewZzX0ie7i8cATyjFwOpaIzvdXJPyEC47IzdfKrJCgQk.png\" alt=\"\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Creating New Contracts by Importing a CSV<\/h2>\n\n\n\n<p>Facility managers can create new contracts by importing a CSV or Excel file.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click on the 3-dot menu, then select Import CSV.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/htaQD1k70Xlhb7EqKW_yx4BSqsCQGjhPx5RtUMQLsXz8tdL7FHU51gc5iV2cfRywZN0LW7yYc_oRaKZQh77CwYId7w1NTzzWcgStZk1EAbdHl-jsl0TTfrhypF_VbKofSy_zH_huDqVxhRqxCf-ayrA.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>You can download a template on how to populate the CSV\/Excel file. Please note the Tips provided on how to format the data fields.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/1NgAw_kT7B5Ti4A7ZTpM7J5NF1KRJeCPa3of9olQAe3HOq8-lJYVRfQeG3rwHGRKzF0jSRamtCYz4cnQtdCySRS4V8j1zy2s2ilZ6Grv2osVXHTeHtBDHycp42Y7dlEfnRPvLI-er2mUcn0v7ouCIg.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once the contract CSV\/Excel file has been populated, click on this button to attach the file.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/4cjSpoXTxZarwvg0QTonxfSi3kKR4KlRvnaMYCdfnDnR2JclIDeThS7iqIEVDYq_eHlBulCJsIjc319rXfG5yyi8yj1RanQt0PJRPxEej4W7cv7Qk7TwcFwfzZQ08Z1uBryhZwl5MGDbt_CraRL-BAM.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Once uploaded, FacilityBot will import the contracts.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Managing Contracts<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Contracts can be exported as CSV\/Excel by clicking on the Export CSV button.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/InTyou5U6QflUtscn_EnLXQkigZArJyhxMPpGzJdBAqrdHXqA7j0CCxc7bSZ4cXGJySxDa71jgcMGymvGTZ9ZnoEoO_XhomuZ1hwkPN_-dOfL29m_VhJuXTJxM7YfmRjuXaBY6ncjwOcqvSHb5qcSEc.png\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Managers can also edit the contract details, assign the contract to a responder, delete the contract, view the contract history, update the contract status, or duplicate the contract.&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/06\/9aX4hQ3vYzrjvT1-xjmdqYFAhldl9rZ6EpyHJmSVjPjfDw6w4R8_MseTrXB-Bo3xyaAuPamM_QbySRaQ_hqv8pCGrjsR5k3FWziew5eAOxRV_nhbDTkDQ813XV0SauXZwc4BZyRPg5XpZaPMCOHLRdY.png\" alt=\"\"\/><\/figure>\n","protected":false},"excerpt":{"rendered":"<p>Facility managers may need to track the status of their contracts, such as Contracts with customers, vendors or tenants. FacilityBot\u2019s Contracts feature [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","template":"","knowledgebase_cat":[44],"class_list":["post-4402","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-manager-web-portal"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Contracts Feature - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/contracts-feature\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Contracts Feature - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"Facility managers may need to track the status of their contracts, such as Contracts with customers, vendors or tenants. 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