{"id":7350,"date":"2025-07-10T08:58:45","date_gmt":"2025-07-10T00:58:45","guid":{"rendered":"https:\/\/blog.facilitybot.co\/blog\/?post_type=knowledgebase&#038;p=7350"},"modified":"2025-08-12T08:11:39","modified_gmt":"2025-08-12T00:11:39","slug":"checklists-free-text-field-validation","status":"publish","type":"knowledgebase","link":"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/checklists-free-text-field-validation\/","title":{"rendered":"Checklists: Free Text Field Validation"},"content":{"rendered":"\n<h3 class=\"wp-block-heading\"><strong>Introduction<\/strong><\/h3>\n\n\n\n<p>FacilityBot now supports <strong>response validation<\/strong> for <strong>Free Text<\/strong> fields in<a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/checklists\/\"> Checklist<\/a> forms. This enhancement enables <a href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/admin-web-portal\/managing-accounts\/\">Facility Managers<\/a> to ensure that users input information in the correct format\u2014such as specific codes, number ranges, or license plate formats. By enforcing validation rules, submissions become more accurate, minimizing manual corrections and reducing follow-up work.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe loading=\"lazy\" title=\"Checklists - Free Text Field Validation\" width=\"1170\" height=\"658\" src=\"https:\/\/www.youtube.com\/embed\/E4b0T494Nn0?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p>To enable this feature, log in to the <strong>FacilityBot Web Portal<\/strong> and follow these steps:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Navigate to <strong>\u2018Features\u2019<\/strong>, then <strong>\u2018Checklists\u2019<\/strong>, and select <strong>\u2018View Checklist Settings<\/strong><\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"998\" height=\"470\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-11.png\" alt=\"\" class=\"wp-image-7351\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-11.png 998w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-11-300x141.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-11-768x362.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-11-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-11-350x165.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-11-480x226.png 480w\" sizes=\"auto, (max-width: 998px) 100vw, 998px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Select an existing checklist or create a new one.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"998\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-12.png\" alt=\"\" class=\"wp-image-7352\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-12.png 998w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-12-300x141.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-12-768x360.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-12-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-12-350x164.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-12-480x225.png 480w\" sizes=\"auto, (max-width: 998px) 100vw, 998px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Edit or add a <strong>Free Text field<\/strong> to a checklist step by clicking <strong>+Add New Check Row<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"998\" height=\"470\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-13.png\" alt=\"\" class=\"wp-image-7353\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-13.png 998w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-13-300x141.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-13-768x362.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-13-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-13-350x165.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-13-480x226.png 480w\" sizes=\"auto, (max-width: 998px) 100vw, 998px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter a description, then click <strong>+Add Check<\/strong> to add a Free Text response field.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"997\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-14.png\" alt=\"\" class=\"wp-image-7354\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-14.png 997w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-14-300x141.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-14-768x361.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-14-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-14-350x164.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-14-480x225.png 480w\" sizes=\"auto, (max-width: 997px) 100vw, 997px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Rename the field as needed and click <strong>\u2018Response Validation\u2019<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"996\" height=\"469\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-15.png\" alt=\"\" class=\"wp-image-7355\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-15.png 996w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-15-300x141.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-15-768x362.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-15-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-15-350x165.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-15-480x226.png 480w\" sizes=\"auto, (max-width: 996px) 100vw, 996px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Under <strong>Validation Type<\/strong>, choose from the following options:<br>\n<ul class=\"wp-block-list\">\n<li>Text match<\/li>\n\n\n\n<li>Number range<\/li>\n\n\n\n<li>Length<\/li>\n\n\n\n<li>Regular expression (regex)<br><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>In this example, we\u2019ll configure a <strong>Free Text<\/strong> field labeled <strong>\u201cEmployee Code\u201d<\/strong> to accept only entries that follow a specific format: <strong>two uppercase letters<\/strong>, followed by a <strong>dash<\/strong>, and then <strong>five digits<\/strong> (e.g., XY-12345). To enforce this rule, select <strong>\u201cRegular Expression\u201d<\/strong> as the validation type, and set the <strong>condition<\/strong> to <strong>\u201cMatches.\u201d<\/strong> If a user enters a value that does not match this format, the system will display a custom error message to prompt correction.<\/li>\n<\/ul>\n\n\n\n<p><strong>Examples of Useful Validation Patterns<\/strong><\/p>\n\n\n\n<p><strong>Email Address<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Pattern:<\/strong> ^[\\\\w\\\\.-]+@[\\\\w\\\\.-]+\\\\.\\\\w{2,4}$<\/li>\n\n\n\n<li><strong>Error Message:<\/strong> \u201cPlease enter a valid email address.\u201d<\/li>\n<\/ul>\n\n\n\n<p><strong>Numeric Range (e.g., 100\u20139999)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Pattern:<\/strong> ^\\\\d{3,4}$<\/li>\n\n\n\n<li><strong>Error Message:<\/strong> \u201cEnter a number between 100 and 9999.\u201d<\/li>\n<\/ul>\n\n\n\n<p><strong>Vehicle Plate Number (e.g., ABC1234)<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Pattern:<\/strong> ^[A-Z]{3}\\\\d{4}$<\/li>\n\n\n\n<li><strong>Error Message:<\/strong> \u201cEnter a valid plate number (e.g., ABC1234).\u201d<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdpanbrJeWrowP5HbFAKZPfAhbrw1j0FKCETZRmTjVFHvwiYEmBMk0I4j8yFkSDqYuQZXIjqV065HDUblzwh0i9ST6xq_Qvs__Ir9WHDF6hc4s7531fIeZhhwq8k3X5cHsIBNFzFA?key=2qPTXwPS23VmwR7sygXeig\" alt=\"\"\/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Enter the <strong>regular expression pattern<\/strong> and the corresponding <strong>error message<\/strong>, then click <strong>Submit<\/strong> to save your validation settings.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"998\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-16.png\" alt=\"\" class=\"wp-image-7356\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-16.png 998w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-16-300x141.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-16-768x360.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-16-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-16-350x164.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-16-480x225.png 480w\" sizes=\"auto, (max-width: 998px) 100vw, 998px\" \/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>To verify your configuration:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Go back to <strong>\u2018Features\u2019 &gt; \u2018Checklists\u2019<\/strong> and click <strong>\u2018View Checklist Settings\u2019<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"998\" height=\"469\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-17.png\" alt=\"\" class=\"wp-image-7357\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-17.png 998w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-17-300x141.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-17-768x361.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-17-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-17-350x164.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-17-480x226.png 480w\" sizes=\"auto, (max-width: 998px) 100vw, 998px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Hover over your configured checklist template and click the <strong>Add icon<\/strong> to create an ad-hoc checklist.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"998\" height=\"467\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-18.png\" alt=\"\" class=\"wp-image-7358\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-18.png 998w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-18-300x140.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-18-768x359.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-18-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-18-350x164.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-18-480x225.png 480w\" sizes=\"auto, (max-width: 998px) 100vw, 998px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Confirm by clicking <strong>OK<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1000\" height=\"466\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-19.png\" alt=\"\" class=\"wp-image-7359\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-19.png 1000w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-19-300x140.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-19-768x358.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-19-230x107.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-19-350x163.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-19-480x224.png 480w\" sizes=\"auto, (max-width: 1000px) 100vw, 1000px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Navigate to the newly created checklist, hover over it, and click the <strong>Edit icon<\/strong>.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"996\" height=\"468\" src=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-20.png\" alt=\"\" class=\"wp-image-7360\" srcset=\"https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-20.png 996w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-20-300x141.png 300w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-20-768x361.png 768w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-20-230x108.png 230w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-20-350x164.png 350w, https:\/\/blog.facilitybot.co\/wp-content\/uploads\/2025\/07\/image-20-480x226.png 480w\" sizes=\"auto, (max-width: 996px) 100vw, 996px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Try submitting a response that doesn\u2019t match the format. If the input is invalid, the system will display your custom error message and prevent submission.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image\"><img decoding=\"async\" src=\"https:\/\/lh7-rt.googleusercontent.com\/docsz\/AD_4nXdHam6VerZ7KE-ePWiFCXU3Hh6Hb-5vAd4Z9aIjlRDZ22n-nMizB5SjLZkX-fFjRFrskkoM1VXtNcNm8PUWQClUJJMYT_ZtbVcm9zZoE63v0ADW8jZh7sMTL6_QnObkllkQ2Dy_Zw?key=2qPTXwPS23VmwR7sygXeig\" alt=\"\"\/><\/figure>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n\n<p>With Free Text Field Validation in Checklists, Facility Managers gain greater control over the data submitted in routine checks and inspections. This ensures cleaner, more consistent data\u2014and a more efficient and reliable FacilityBot experience for all users.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Introduction FacilityBot now supports response validation for Free Text fields in Checklist forms. This enhancement enables Facility Managers to ensure that users [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":0,"comment_status":"closed","ping_status":"closed","template":"","knowledgebase_cat":[44],"class_list":["post-7350","knowledgebase","type-knowledgebase","status-publish","hentry","knowledgebase_cat-manager-web-portal"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v20.9 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Checklists: Free Text Field Validation - FacilityBot - Facilities Management Software<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/blog.facilitybot.co\/blog\/knowledge-base\/manager-web-portal\/checklists-free-text-field-validation\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Checklists: Free Text Field Validation - FacilityBot - Facilities Management Software\" \/>\n<meta property=\"og:description\" content=\"Introduction FacilityBot now supports response validation for Free Text fields in Checklist forms. 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