| Word | Meaning |
| API | The tools used to develop software applications. It specifies how components communicate with each other as well as with other software programs |
| Applications Parts List | A list of needed parts to complete a specific maintenance job or repair |
| Apprentice | is the person who is learning a trade by working under the supervision of experienced workers |
| Asset | is a physical property used in facility’s operation owned or controlled by a business or an economic entity that provides benefit to the business |
| Asset Lifetime | the measurement of how long a component stays in service before it fails. It also measured by Mean Time Between Failures |
| Asset Management | is a strategy of improving, operating, maintaining, and disposing of physical assets |
| Asset Register | is a detailed list of all assets that belong to an entity. It includes information such as specification, location, condition, and owner |
| Availability | a period of time that particular equipment can operate its intended function |
| Bill of Materials | is the complete list of parts and components, as well as the quantity that is required to accomplish a project |
| Breakdown | is a malfunction where the equipment is no longer operational |
| Breakdown Maintenance | restoring the operational state of equipment after losing its functioning capabilities |
| Call-out | to order a skilled person to conduct emergency maintenance activity or repair |
| Component | a removable part of an item that can fit with other units in a manufactured product |
| Computerized Maintenance Management System | a software system used to manage maintenance activities, assets and track work orders. |
| Condition Based Maintenance | a maintenance activity that aims to determine the condition of equipment to decide what action to take |
| Condition Monitoring | is the observation of equipment parameters to determine a significant change that could indicate a developing fault |
| Conditional Probability of Failure | The conditional probability of failure is the probability the equipment or system will fail at a particular time interval, given it has not yet failed |
| Corrective Maintenance | Corrective maintenance is a maintenance activity conducted to restore a faulty system or equipment to an operational condition. |
| Craftsperson | a person who has trained for a particular skills |
| Criticality | the fact of being extremely important |
| Defect | A defect is a potential failure that requires maintenance attention but not preventing the equipment from operating |
| Deferred Maintenance | refers to maintenance activities or repairs that are put on due to lack of funds |
| Downtime | refers to periods when equipment is out of service due to failure |
| Economic Life | is the duration which an asset is expected to be useful to the owner |
| Emergency Maintenance | is a necessary repair of equipment or machine due to unexpected breakdown in order to prevent a threat to lives, property, profitability, or viability of an organization. |
| Enterprise Resource Planning (ERP) | is the software used by an organization to track and manage business operations such as accounting, procurement, project management, risk management and compliance, and supply chain operations |
| Equipment Availability | is the percentage of time a piece of equipment can operate |
| Estimated Plant Replacement Value | an anticipated amount to replace the existing item to achieve the normal operational state |
| Expert System | is a computer system that uses artificial intelligence to solve a problem. It evaluates decisions based on rules within the software. |
| Fail-safe | is a feature of a machine wherein in the event of failure, it responds in a safe way that will cause minimal or no harm to the environment. |
| Failure | is the inability of a piece of equipment or a system to meet its intended function. |
| Failure Code | is an alphanumeric marker in CMMS that gives basic information about equipment failure. |
| Failure Effect | a condition in which would happen if no action is done to anticipate, prevent or detect failure |
| Failure Mode | refers to an event on how an asset can fail |
| FMEA | is an identification method of potential failure with an asset, evaluating the causes and impacts in order to identify the process that needs improvement |
| Function | the required purpose of an asset or equipment |
| Functional Failure | is defined as the inability of equipment to perform its standard function |
| Functional Test | is a test conducted to be able to validate whether an item is about to fail |
| Gantt Chart | is a graphical tool used for planning and scheduling a project. It shows sequential timelines and deadlines of all activities, milestones, resources, and dependencies. |
| HACCP | a tool used to assess the hazard in the food production process to establish a control system and reduce the risk to a safe level |
| Hidden Failure | A Hidden Failure is a failure that is already occurred but remains undetected |
| Industry 4.0 | is automated manufacturing or production and operation in the industry with the use of smart digital technology. |
| Inherent Reliability | is a measure or level of the reliability of an item that is established by current operating conditions and design. |
| Inspection | a set of tasks involving measurement, testing, and gauges to determine the operating condition of an asset |
| Internet of Things (IoT) | the interconnection of physical objects with the internet and exchange data with other devices and systems. |
| Key Performance Indicators (KPIs) | Contains data collected and metrics to demonstrate and measure business, process, performance, and assets against a set of target, objectives, or industry peers |
| Lean Six Sigma | |
| Life Cycle Costing | a process of analyzing the economic value of an asset during its equipment life to determine the most appropriate option for purchasing |
| Lockout Tagout (LOTO) | a safety procedure to ensure that equipment is properly shut off and not able to use unexpectedly until repair or maintenance work is not completed |
| Maintainability | The ability of an item, under stated conditions of use, to be retained in or restored to a state in which it can perform its required functions |
| Maintenance Backlog | is an accumulation of maintenance task that needs to be accomplished |
| Maintenance Log | a document that contains all information about maintenance activity. It tracks historical records performed on given pieces of equipment |
| Maintenance Policy | an administrative and technical guide used in maintenance management decision making |
| Maintenance Repair and Operations (MRO) | is the set of activities design to upkeep the facility including maintenance and operation of the building facility |
| Maintenance Strategy | is a systematic approach with the purpose of achieving satisfactory results in all scopes of maintenance management |
| Mean Time to Repair (MTTR) | is a measure of maintainability and represent the average time needed to repair the equipment |
| Model Work Order | are predefined work orders for conditioned-based maintenance |
| No Scheduled Maintenance | is a maintenance strategy where no routine maintenance tasks are performed until equipment has broken down. Also known as Run-to-Failure |
| Non-Destructive Testing | is a method of equipment testing without damaging it |
| Non-routine Maintenance | is any maintenance that isn’t performed at pre-determined intervals |
| Operating Hours | the duration of which the system or equipment is running. |
| Operation and Maintenance Manual | is a document containing details about property and equipment as well as know-how to maintain it |
| Operational Efficiency | The ratio between the actual output product of equipment and its expected maximum output capacity |
| Outage | a period of time when the equipment has no power supply to operate |
| Overhaul | a thorough examination and restoration of equipment to satisfactory condition |
| Periodic Maintenance | is a maintenance strategy that requires a set time interval |
| Planned Maintenance | a systematic approach in which maintenance activities are scheduled to be done on a regular basis |
| Planned Maintenance Optimization | is a method that aims to improve the current maintenance procedure of an organization |
| Planned Maintenance Percentage (PMP) | refers to the amount of maintenance duration utilized in connection with planned maintenance activities |
| Potential Failure | the point in the system at which the malfunction can occur or will occur |
| Preventive Maintenance (PM) | is the activity or strategy to keep equipment running in good condition and avoid unplanned downtime or unexpected failure. |
| Primary Function | The function of an asset that is intended to do |
| Priority | a task treated as most important or needs more attention before anything else |
| Proactive Maintenance | is a maintenance strategy that aims to determine and rectify the root cause of the failure to avoid equipment breakdown |
| Protective Device | is a device that protects an asset from failure and other consequences |
| Purchase Orders (PO) | an official document issued by a buyer to a supplier that indicates supplies, materials, and services as well as the quantity and agreed price of products or services |
| Purchase Requisition | is a document initiated by the user department to purchase specific spare parts, materials, supplies, or services from suppliers |
| Reactive Maintenance | repairing of equipment to operational condition after observing breakdown or damage |
| Redesign | to revise or enhance the appearance, function, content capability of equipment or system |
| Reliability | is an overall measure of consistency |
| Reliability Centered Maintenance (RCM) | is a maintenance strategy that aims to perform efficiently, safe, economical and reliable |
| Repair | an activity that puts damaged system or equipment back to its working condition |
| Restoration | an act of bringing the asset back to its former capability or condition |
| Risk | an event involving exposure to danger |
| Risk Assessment | is a process of identifying the potential hazard and analyzing the impact on the environment |
| Root Cause Analysis | is the process of identifying the root cause of problems in equipment or process to find appropriate solutions |
| Routine Maintenance | maintenance activities that are being done on a regular basis or schedule |
| Run-to-Failure | is a maintenance strategy where no routine maintenance tasks are performed until equipment has broken down. |
| SCADA | is a computer-based control system used to gather and analyze real-time data to monitor and control the machine and processes |
| Schedule Compliance | is a maintenance metric that determines the effectiveness of maintenance task over a given period of time |
| Scheduled Maintenance | is a planned maintenance activity that is performed based on pre-defined scheduled. |
| Scheduled Operating Time | is the duration in which a piece of equipment is set to operate |
| Scheduled Work Order | is a planned maintenance task scheduled and assigned to someone. |
| Shutdown | is a duration of time when the equipment is not operating |
| Shutdown Maintenance | Maintenance tasks that can only be done while equipment is shutoff |
| Standard Job | is a description of duties and responsibilities of particular work that is required to complete |
| Standing Work Order | a work order opened up for routine or specific task |
| Stores Requisition | A document used to request specific supplies, parts, and materials, from a particular warehouse |
| Total Asset Management | is an integrated approach to advance the facilities management process while dealing with environmental impact and data challenges. |
| Unplanned Maintenance | is work that happened unexpectedly without a plan to carry out. |
| Unscheduled Maintenance | is a necessary repair of equipment as a result of an unexpected breakdown or error. |
| Uptime | is the duration a system or equipment is functioning |
| Useful Life | an estimated lifespan of an asset to remain valuable for the company operations |
| Utilization | is a percentage of available time that the equipment is operating |
| Work Order | is a document that specifies information about maintenance activity. Work orders can include details about the scope of work, assigned personnel for the job, date of completion, materials needed, and other expectations. |
| Workload | the amount of work expected to complete within a specific amount of time |
