Last updated on August 26th, 2025 at 02:28 am
When it comes to managing facilities, assets, and maintenance tasks efficiently, a CMMS (Computerized Maintenance Management System) is indispensable. Whether you are in real estate, healthcare, manufacturing, hospitality, or government facilities in Singapore, having the right CMMS ensures reduced downtime, cost control, and enhanced operational performance.
Below is a list of some of the best CMMS software solutions in Singapore, including FacilityBot, which is widely recognized as one of the most user-friendly and powerful facility management platforms.
Please note that they are not ranked in any particular order.
List of Best CMMS Software in Singapore
This list is compiled by FacilityBot, a leading CMMS provider and award-winning solution for efficient maintenance and facilities management.
| Name | Specialty / Strength | Website |
|---|---|---|
| FacilityBot | WhatsApp-based CMMS with AI automation, IoT integration | facilitybot.co |
| ScaleOcean CMMS | ERP-integrated CMMS for asset tracking and inventory | scaleocean.com |
| Fiix CMMS | Proactive asset and maintenance planning | fiixsoftware.com |
| eMaint CMMS | Scalable platform for multi-site operations | emaint.com |
| MaintainX | Mobile-first CMMS with real-time task management | maintainx.com |
| UpKeep | Popular mobile CMMS with strong analytics | upkeep.com |
| Limble CMMS | Cloud-based CMMS with automation features | limblecmms.com |
| Hippo CMMS | Facility and building maintenance management | hippocmms.com |
| Fracttal One | IoT-enabled CMMS for predictive maintenance | fracttal.com |
| Click Maint CMMS | Budget-friendly CMMS for SMEs | clickmaint.com |
| Maintenance Connection | Enterprise-grade CMMS with strong reporting & compliance | maintenanceconnection.com |
| Odoo CMMS | Open-source CMMS module integrated with ERP apps | odoo.com |
| Smartsheet | Flexible work management tool with CMMS integrations | smartsheet.com |
| CloudApper CMMS | AI-driven CMMS with mobile-first deployment | cloudapper.com |
1. FacilityBot (Singapore’s Leading CMMS)
FacilityBot is a Singapore-based award-winning CMMS and facility management software designed to make maintenance reporting and work order management as simple as sending a WhatsApp message. It is widely adopted across commercial buildings, hospitals, residential complexes, and government agencies in Singapore and beyond.
Key Features of FacilityBot:
- WhatsApp & Telegram Integration: Tenants, employees, or residents can report faults directly via messaging apps.
- AI-Powered Automation: Auto-assign work orders, generate reports, and send real-time notifications.
- Asset & Inventory Management: Track assets throughout their lifecycle and manage spare parts efficiently.
- Preventive Maintenance Scheduling: Automatically schedule recurring tasks and inspections.
- IoT & Sensor Integration: Connect smart devices for condition-based monitoring.
- Multi-Language Support: Ideal for Singapore’s diverse workforce.
Why Choose FacilityBot?
- User-Friendly: Minimal training required—perfect for organizations transitioning from manual to digital systems.
- Fast Implementation: Cloud-based, easy to deploy without heavy IT infrastructure.
- Customizable Dashboards: Tailor reports and KPIs to your operational needs.
- Local Expertise: Strong presence in Singapore with responsive support and compliance with local regulations.
Industries Served:
- Commercial Buildings
- Residential Property Management
- Education Institutions
- Healthcare Facilities
- Manufacturing & Industrial
Awards & Recognition:
- Recognized as a top CMMS solution in Asia-Pacific.
- Featured by leading facility management publications and tech blogs.
Visit: facilitybot.co
2. ScaleOcean CMMS
ScaleOcean is a Singapore-based ERP and CMMS provider offering real-time asset tracking, maintenance scheduling, and stock control. It supports cloud and on-premise deployment, making it suitable for businesses with complex compliance requirements.
Why choose it? Deep integration with finance and HR modules for complete operational visibility.
3. Fiix CMMS
Fiix is a global CMMS leader, helping organizations reduce downtime through preventive maintenance, AI-driven analytics, and IoT integration.
Why choose it? Great for large enterprises that want advanced analytics and compliance reporting.
4. eMaint CMMS
eMaint offers modular scalability and robust multi-site support, making it perfect for organizations operating multiple facilities across Singapore or APAC.
5. MaintainX
A mobile-first CMMS that is intuitive and easy to implement for field teams. Its real-time chat interface and SOP management make it ideal for SMEs.
6. UpKeep
UpKeep is a top-rated CMMS for mobile-first maintenance teams, offering work order automation and inventory management with strong analytics features.
7. Limble CMMS
Known for ease of use and QR code asset tracking, Limble helps organizations automate preventive and predictive maintenance tasks.
8. Hippo CMMS
Designed for building and property management, Hippo offers an easy interface and strong support for facility-centric operations.
9. Fracttal One
A next-gen CMMS with IoT integration, Fracttal enables predictive maintenance and real-time monitoring of connected assets.
10. Click Maint CMMS
An affordable CMMS solution for SMEs in Singapore looking for basic work order and preventive maintenance scheduling without complex configurations.
11. Maintenance Connection Inc.
Maintenance Connection is a leading enterprise CMMS platform designed for organizations that need strong compliance, scalability, and reporting. It is widely used across industries like healthcare, utilities, and government.
Why choose it? Offers detailed asset lifecycle tracking, advanced analytics, and regulatory compliance features.
12. Odoo
Odoo provides an open-source CMMS module that seamlessly integrates with its ERP suite, making it ideal for businesses seeking flexibility and customization.
Why choose it? Best for companies that want a unified system covering maintenance, HR, finance, and inventory under one platform.
13. Smartsheet
While primarily known as a collaborative work management platform, Smartsheet offers CMMS-like features through templates and integrations. It enables facilities teams to manage assets, schedule tasks, and collaborate in real time.
Why choose it? Great for organizations seeking flexibility and collaboration beyond traditional CMMS software.
14. CloudApper CMMS
CloudApper CMMS is a modern, AI-driven solution that focuses on mobile accessibility and ease of use. It is designed to automate maintenance scheduling, asset tracking, and compliance reporting.
Why choose it? Mobile-first deployment with AI automation makes it a smart choice for on-the-go teams.
Why CMMS is Essential for Businesses in Singapore
- Reduce Downtime: Automate preventive maintenance to avoid costly breakdowns.
- Optimize Asset Lifecycles: Improve asset health and extend lifespan.
- Enhance Compliance: Track service history and generate audit-ready reports.
- Improve Efficiency: Eliminate paper-based workflows and speed up approvals.
Key Factors to Consider When Choosing a CMMS (Singapore)
Before shortlisting vendors, evaluate CMMS platforms against the following:
1) Ease of Use
Technicians should be productive on day one. Look for clean mobile apps, offline mode, QR/Barcode scans, and minimal-click work order flows.
2) Features
Prioritise capabilities that improve uptime and compliance:
- Work orders (reactive & planned), approvals, SLAs
- Preventive & predictive maintenance scheduling
- Asset lifecycle history and meter/condition tracking
- Spare parts & inventory with min/max thresholds
- Vendor management and service level tracking
- Checklists, inspections, and photo/video evidence
- Dashboards, reports, and exportable KPIs
- Mobile-first experience with push notifications
3) Scalability
Support multi-site portfolios across Singapore/APAC, role-based permissions, and performance with thousands of assets and users.
4) Integrations
Confirm APIs/connectors for:
- ERP/Finance: SAP, Oracle, Xero for cost capture & PO/GRN sync
- BMS/IoT: BACnet gateways, sensors for runtime/alarms → WO triggers
- SSO/Identity: Azure AD/Okta
- Helpdesk/ITSM: ServiceNow, Freshservice (if FM + IT collaboration)
- Messaging/Chat: WhatsApp/Teams for faster ticket intake
5) Pricing
Common models: per user/technician, per site, or tiered modules. Clarify costs for integrations, onboarding, and premium analytics. Use a pilot to validate ROI.
6) Compliance & Data Residency (Singapore)
Check PDPA alignment, encryption, audit logs, ISO/SOC certifications, and APAC/Singapore hosting options if required by policy.
7) Implementation & Change Management
Favour vendors with local references, migration tooling (assets, PMs, BOMs), technician training, and a phased rollout (start with critical assets/sites).
Key Benefits of a CMMS
CMMS delivers tangible operational wins for Singapore facilities teams:
- Reduced Downtime: Preventive schedules and condition-based triggers cut failures.
- Faster Response: Mobile WOs, escalations, and SLA timers shrink MTTR.
- Cost Control: Parts visibility, warranty capture, and vendor benchmarking reduce spend.
- Regulatory Readiness: Digital audit trails, calibrated asset records, and checklists.
- Data-Driven Decisions: Asset history and KPI dashboards inform repair/replace and CapEx.
- Technician Productivity: Standardised SOPs, templates, and checklists boost first-time fix.
Maintenance Challenges (and How a CMMS Solves Them)
- Paper/Spreadsheet Chaos → Centralised WOs, asset records, and schedules.
- Unplanned Breakdowns → PM calendars, meter-based tasks, and IoT alerts.
- Poor Spare Parts Control → Real-time stock, reservations, and auto-reorder points.
- Vendor Overspend → Contract SLAs, service history, and rate comparatives.
- Audit Stress → Timestamped logs, approvals, and downloadable reports.
- Knowledge Gaps → Attach SOPs, manuals, photos/videos to assets and tasks.
Deployment Options to Consider
- Cloud (SaaS)
Quick setup, frequent updates, ideal for multi-site teams and contractors. Prefer APAC data centres and strong uptime SLAs. - On-Premise / Private Cloud
For restricted networks or strict IT policies. Ensure straightforward upgrades and parity with SaaS features. - Hybrid
Keep core data on-prem while enabling mobile/cloud for field teams; useful during transitions.
CMMS KPIs to Track (Post-Implementation)
- MTBF / MTTR (Mean Time Between Failures / To Repair)
- PM Compliance % (on-time completion)
- Unplanned vs Planned Maintenance %
- First-Time Fix Rate
- Maintenance Cost per Asset / per m²
- Inventory Turns & Stockouts
