A Simple Guide for Choosing the Right CMMS Software for Efficient Facility Management | FacilityBot

picking a cmms

Last updated on June 20th, 2023 at 06:14 pm


How many times have crucial equipment or assets broken down over the past year? Are you tired of juggling multiple spreadsheets and handwritten checklists? It’s time to consider automating your maintenance management operations with smart building management software. However, with numerous options available, choosing the right Computerized Maintenance Management System (CMMS) can be overwhelming. To assist you in making an informed decision, we present a simple guide that will help you identify your weak points, prioritize essential features, and select the most suitable CMMS software for your organization.

Identify Your Weak Points:

Before diving into the selection process, it’s crucial to analyze your internal operations and processes. Start by reviewing your Standard Maintenance Procedure or any existing documentation that outlines your maintenance procedures. Additionally, create a list of assets and facilities that require maintenance. Consider factors such as response times for service requests, preventive maintenance planning, asset monitoring responsibilities, and common technician challenges. By understanding your pain points and requirements, you’ll be better equipped to identify the features you need in a CMMS software.

Identify Must-Have Features:

Once you’ve identified your pain points and requirements, it’s time to prioritize the features that are essential for your facility management needs. Different CMMS systems offer varying features and pricing structures. It’s important to distinguish between must-have features and nice-to-have features to make an informed decision. Conduct thorough research, read product tutorials, reach out to providers, and explore online reviews to assess the functionality of each feature. FacilityBot, for instance, offers a comprehensive CMMS solution that includes all essential features in a single subscription, making decision-making easier and maximizing the return on investment for clients.

Questions to Ask Yourself:

As you evaluate CMMS options, there are several important questions to consider:

  1. Does it have all the must-have features? Ensure the software ticks off all the essential features on your list.
  2. Should you go for a cloud-based or on-premise system? Evaluate the advantages of a cloud-based system in terms of cost, regular updates, and cybersecurity provisions.
  3. How mobile is the CMMS? Verify that the software includes a mobile app to support remote work and improve efficiency.
  4. Are there any hidden costs? Clarify all costs associated with implementing the CMMS system, including additional feature support, setup fees, API access fees, and termination fees. Choose a vendor that provides transparent pricing.
  5. How difficult is the implementation process? Consider factors such as user interface and experience, configurability, available knowledge base and video instructions, and training support.
  6. What type of support is offered? Ensure easy access to proficient support, such as chat support, to address any concerns or issues promptly.

What’s Next? After evaluating your options, involve your maintenance team and gather their feedback on the top CMMS software picks. Their input is crucial for a smooth transition and long-term success. Once you’ve made a decision, familiarize yourself with the chosen software through tutorials and guides to maximize its benefits. By understanding your company’s internal processes and needs, you can find the perfect maintenance management software to streamline your operations.


Choosing the right CMMS software requires a thorough understanding of your company’s internal processes and pain points. By identifying your weaknesses, prioritizing essential features, and considering factors like cost, mobility, implementation, and support, you can make an informed decision. FacilityBot offers a comprehensive CMMS solution with user-centric design and continuous improvements. Visit facilitybot.co to learn more and revolutionize your facility management operations.

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