Attendance Feature

285 February 7, 2023

FacilityBot’s attendance feature enables facility managers to track the attendance of Responders at sites.

Toggling the Attendance Feature `On`

  • To active the attendance feature, ensure that it is toggled `On` in Settings > Features
  • Managers / Admin can also configure whether an image is required to be submitted for each check-in.

Creating New Sites

Managers can create sites where Responders can check in at.

  • Go to Manage Sites.
  • Click on the + New Site button to create a new site.
  • Enter the name of the site. Then set the latitude and longitude coordinates for the site and the distance from which check-ins will be regarded to be at this site. Here is an easy way to find latitude and longitude coordinates in google maps (https://support.google.com/maps/answer/18539).
  • Once done, click on Set Site Coordinates.
  • Edit the site information by clicking on the pen icon or delete it by clicking on the bin icon.

Adding New Attendance

  • Log in to FacilityBot.
  • Navigate to Features, then Attendance.
  • Click on + New Attendance to create a new attendance.
  • Select the Responder you would like to create an attendance for.
  • Enter the site as well as the check-in and check-out times.
  • Once all information has been entered, click Submit. 
  • Note that a Responder can only check in at one single site at any one time. The Responder must check out from a previous site before checking in again at another site.

Checking In and Out Through FacilityBot Mobile App

Responders can also check in and out using the FacilityBot mobile app. 

  • Log in to the FacilityBot mobile app.
  • Click on the three-bar menu, then Attendance 
  • Click on the Check in button to check in. 
  • FacilityBot allows responders to attach a photo to verify their location.
  • Once attached, click Submit. If the Responder’s GPS location is within the specified radius of a site, then FacilityBot will automatically register the Responder to have checked in at that site.
  • To check out, click on the Check out button. Note that a Responder can only check in to one site at any one time. To check in at the next site, the Responder needs to check out from the previous site.