Introduction
FacilityBot now supports a new Scoring Formula Check feature for Checklists. This enhancement gives Facility Managers the ability to customize how checklist responses are scored, allowing for more flexible and accurate performance assessments during inspections or audits.
With this update, each checklist item can contribute differently to the overall score based on the assigned weight or scoring logic. This ensures that more critical checks have a higher impact on the final score—improving visibility into performance trends and helping teams focus on what matters most.
To enable this feature, log in to the FacilityBot Web Portal and follow these steps:
- Navigate to ‘Features’ > ‘Checklists’ and click ‘View Checklist Settings’.
- Select an existing checklist or create a new one.
- Scroll down, click Add New Check Row
- Rename as over-all score and click +Add Check. Choose scoring formula from the dropdown
- Click ‘Edit Scoring Formula’ to configure how this field affects the overall score.
In this example, suppose you have a 5-item safety inspection checklist and want the “PPE Compliance” item to carry more weight due to its critical importance. You assign it 50% of the total score, while the remaining four items share the other 50% equally.
This weighted scoring ensures that high-priority issues—like a failure in PPE compliance —have a greater impact on the overall score, helping you flag serious safety risks more effectively.
- Create the formula for the numerator and denominator. Note that only free text fields validated as numbers can be used as parameters in the formula.
Scoring Assumptions:
Each item is scored as:
- ✅ Pass = 2
- ⚠️ Needs Attention = 1
- ❌ Fail = 0
Formula:
Let:
- PPE = Score for PPE Compliance (0, 1, or 2)
- E = Score for Emergency Exits
- H = Score for Housekeeping
- F = Score for Fire Safety Equipment
- T = Score for Tools and Equipment
Max score per item = 2
Weighted Score (%) = (((PPE/2)*0.5) + ((E/2)*0.125) + ((H/2)*0.125) + ((F/2)*0.125) + ((T/2)*0.125)) * 100
- Click Apply to apply changes.
- Then click Submit
Scoring Formula Options
FacilityBot allows the following scoring configurations per check:
- Fixed Points – Assign a specific number of points for a particular response (e.g., “Yes” = 5 points, “No” = 0 points).
- Weighted Scores – Set a percentage weight for each check to reflect its importance.
- Custom Formula – Use basic mathematical logic (addition, multiplication, etc.) to compute a composite score based on multiple fields.
To test the formula:
- Go to ‘Features’ > ‘Checklists’ and click ‘View Checklist Settings’.
- Hover over the checklist you configured and click + icon to create an Ad-Hoc checklist. Click ok to confirm
- Click View Pending Checklist
- Fill out the form and review the calculated score
With the New Scoring Formula Check feature, Facility Managers can tailor inspection criteria to better reflect real-world risks and priorities—driving smarter decisions and ensuring that routine checks produce actionable, high-quality insights.
